Welcome Email (Before Day One)

Subject: Welcome to [Company Name] – Let’s Get Started

“Hey [First Name],

Welcome to [Company Name]! We’re pumped to have you on board. Your skills and experience are exactly what we need to push forward, and we can’t wait to get started.

Here’s everything you need before Day One:

• Start Date & Time: [Insert Details]

• Meeting Link (if remote): [Insert Link]

• Your First Priority: [Key focus for their role]

• Tools & Logins: [List of accounts they need to set up]

We’re not about slow, bureaucratic onboarding—expect to dive in and start making an impact from day one. We’ll cover everything on your welcome call on [Day One], but if you have any questions before then, just hit reply.

See you soon, [Your Name]”

Welcome Call (Day One)

“Kickoff & Energy Check

"Hey [First Name], welcome to the team! How are you feeling about getting started today?"

Pause and let them respond.

Who We Are & Why This Matters

"At [Company Name], we’re here to [big vision and mission]. We started this because [founding story]. This isn’t just another job—this is about building something that matters. And you’re going to be a huge part of that."

What Success Looks Like for You

"Your first week: ✅ [Key priority #1] ✅ [Key priority #2] ✅ [What you should learn/get familiar with]

By day 30, we want you to:

• Own [first major task/project].

• Be working closely with [key stakeholders].

• Feel confident in your role and making an impact."

"If you ever feel lost, overwhelmed, or unsure—talk to me. No one expects you to figure this out alone."

How We Work

"We move fast, stay scrappy, and figure things out as we go. That means:

• [Core Value #1] – [How it impacts work]

• [Core Value #2] – [What it means for their role]

• [Core Value #3] – [How it guides decisions]

Here’s how we operate:

• Meetings: [Cadence & format]

• Slack/Email Norms: [How to communicate effectively]

• Decision-Making: [How fast we move & what’s expected]"

Q&A & Next Steps

"What questions do you have before we dive in?"

Let them ask anything—this is where they get clarity.

Final Steps:

• Set up [account/software/tool].

• First task: [One simple action to get momentum].

• Check-in scheduled for Friday (end of week 1).

"Really excited to see what we build together—welcome to [Company Name]!"

First-Week Check-In (End of Week One)

Subject: First Week Check-In – Let’s Talk

“Hey [First Name],

You’ve been with us for a week already—how’s it feeling so far?

I’d love to hear:

→ What’s been going well?

→ Anything unclear or slowing you down?

→ Any feedback for me on how we can make onboarding smoother?

Let’s do a quick sync to talk through this—how’s [suggested time] for a 15-minute check-in?

Looking forward to catching up,

[Your Name]”